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Trip Policies PDF Print E-mail
Written by Administrator   
Friday, 27 June 2008 22:00

Adopted July 11, 2000.
Items 1, 3, 6, 7 and 8 revised July 30, 2014.

  1. Anyone participating in a Champaign Ski and Adventure Club, Inc., trip must be a member of the Club.
  2. All trip participants must be signed up and paid in advance. This includes members wanting only lift tickets, lodging and/or partial participation in Club activities.
  3. All participants in Club trips are liable for their own actions, personal losses, injuries and/or damages sustained on said trips, including but not limited to transportation in connection therewith. The Champaign Ski and Adventure Club, Inc., its officers or members will not be liable for any of the above mentioned.
  4. No person under the age of 18 may participate in Club trips unless accompanied by his/her parent or adult guardian. A junior member must have written permission from his/her legal guardian before applying for membership as well as for attendance on each individual trip. In addition, the legal guardian must supply the individual trip leader with a signed statement, issuing temporary guardianship to a Club member, and medical release forms for this junior member.
  5. Consumption of alcoholic beverages by minors or the use of illegal drugs in any Club activity will not be tolerated and may be subject to disciplinary action (see policy 16).
  6. Actions by Club members that result in the destruction of private or public property, or the general disruption of any Club activity, will not be tolerated and may be subject to disciplinary action (see policy 16). All damages are the responsibility of the individual and not the Club.
  7. Any problems, objections, or questions that may arise during a trip should be addressed to the trip leader who will handle them. If you feel the matter was not appropriately dealt with, a written statement should be sent to the Board of Directors.
  8. Trip sign-ups will be held by deposit only: $50 minimum on one-day and weekend trips, and $200 minimum on week-long trips (required deposits may be higher). A completed trip application form must accompany deposits. Individuals may be required to make additional scheduled payments as set forth by the trip leader(s) and/or trip coordinator(s), or will be subject to forfeiture of their place on the trip.
  9. Deposit, payment schedules, and deadline dates will be set by the trip leader(s) and coordinator(s). Spaces may be forfeited if payment deadlines are not met.
  10. A waiting list of members will be established on a first-come/first-served basis for all trips on which sign-up exceeds maximum occupancy. The designated deposit and a completed trip application form are required to hold a name on the wait list for any trip. This money will not be deposited. The waiting list will be used in order of sign-up to fill vacancies.
  11. Cancellation and refund policies:
    1. CANCELLED BY THE CLUB, FOR ANY REASON:
      Money will be refunded to the participants proportionately and only to the extent that such funds are recoverable from commitments. The Board may elect to award a full refund on a case-by-case basis.
    2. CANCELLED BY INDIVIDUAL/FAMILY:
      Subject to a $25 penalty fee per person to a maximum of $50 per membership, and will be entitled to refunds of recoverable money only, after the trip returns and has been finalized with the trip treasurer. Exceptions must be approved by the Board of Directors.
  12. The trip leader will make room assignments for all trips.
  13. Transportation to the point of departure for bus trips is the responsibility of the individual. Departure times, places, and parking arrangements will be set and announced by the trip leader(s) and/or the trip coordinator(s).
  14. In the event the trip becomes snowbound or delayed for any reason, either on the road or at the resort, only those expenses listed as part of the trip will be the responsibility of the Club. Additional food and lodging will be the responsibility of each individual.
  15. Any additional room charges, i.e., telephone calls, room service, loss of keys, etc., must be paid for by the individual responsible before the trip returns or they will be charged for these upon return.
  16. The trip leader is responsible for the smooth operation of his/her trip and may take any action he/she feels necessary to achieve that goal, including the denial of certain privileges to any participants while on the trip. During Club activities, the event leader or an elected Board member may deny any member their continued presence at that event. Cases in which disciplinary action is taken must be brought to the attention of the Board. The Board, based on a majority vote, shall have the right to deny a member's attendance at future Club trips or expel that member from the Club.
  17. In the event a circumstance should arise not covered by these trip policies, a decision of the Board shall be final.
Last Updated on Wednesday, 30 July 2014 13:51
 
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